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ST. MICHAEL’S ACADEMY
PARENT/STUDENT HANDBOOK
2008-2009
Table of Contents
Page
Foreword
Letter from
Principal
Mission/Belief
Statement
School
Calendar
Admission
Policy
1
Administrative Policies
Attendance
1
Attendance
Records 1
Excused/Unexcused Absences 1
Tardiness
2
Early
Dismissal
2
Physical
Education Excuse 2
Behavior
2
Detention
2
Policy on
Bullying 3
Minor
Offense Conduct Referral Form 3
Suspension/Expulsion
3
Major
Offense Conduct Referral Form 3
Dishonesty
on Tests 3
Academic Policies
Religion
Program 3
Grading
Periods
4
The
Evaluation System
4
Parent/Teacher Conferences
4
Retention
Policy 5
Summer
School Policy 5
Homework
5-6
Diocesan
Testing Program 6
Dress
Code
6
General Information
School
Hours
7
Telephone
Use 7
Inclement
Weather, Emergency Evacuation 7
Books and
Supplies 7
Field
Trips
7
Fire
Drills
8
Lost and
Found 8
Room
Parents 8
TABLE OF CONTENTS
(Continued)
Sacraments/Mass
8
Front
Office Procedures 8
Transportation
8
Tuition/Fees
8
School
Insurance 8
Before/After School
Care Program 8-9
Birthday
Book
9
Birthday
Parties/Invitations
9
Registration
9
Communication
9
Change of
Address
9
Students’
Health
9
Student
Immunizations/Chronic
Illnesses 9
Clinic
9
Accidents
9
Sudden
Illness
10
Medication
10
Teacher’s
Aides
10
Library/Computer
Lab
10
Physical
Education
10
School
Parties
11
Internet
Use
11
Custody
Cases
11
Vandalism
11
School Volunteers –
Requirements 11
Handling of Any
Complaint
11
Open
Houses
12
Service
Hours
12
Parent/Teacher
Association 12
2008-2009 Parent
Teacher Association Calendar 13
2008-2009 PTA
Officers
13
2008-2009 School
Board 14
Tuition Policy/Parish
Subsidy 15
August, 2008
Dear Parents and Students,
Welcome to the beginning of the 11th year of
the new era of St. Michael Academy. The realization that 10 years have
passed since the Academy (K- Grade 8) reopened in 1999 after almost 30
years of being closed is hard to believe. The new era of St. Michael
Academy came to be because of dedicated parents and friends who had a
dream of Catholic Education for the children of Amelia Island. The fact
that your children are students in St. Michael Academy proves that you
also have a dream for a Catholic/Christian education for your loved
ones.
Know that
you are one of 135 families who have chosen to enroll children in St.
Michael Academy this year. The fact that 25 new families and 40 new
students will enter the St. Michael Academy family speaks of the good
news you give to others re: our school. Thank you for spreading this
news.
The theme for Catholic Schools this year is: Catholic
Schools Celebrate Service. In the service we undertake (helping
others), and in the community (all for one in Christ) we form, we
are able to give a message and that message is the Good News of
Jesus Christ. May we go out with Good News to Amelia Island and also to
the world by what we learn and practice because we are members of St.
Michael Academy.
As we begin the 2008-2009 school year we thank you, in
advance, for all the good deeds you will do that light up our lives.
Whether you drive for fieldtrips, work in the lunchroom, help in the
computer room or in classrooms, know that your support is welcome and
relished. In other words, “WE CAN’T SURVIVE WITHOUT YOUR HELP!”
Before August 18th, we ask that you read and discuss the
Handbook with your child(ren). After such discussion, we ask that you
and your child(ren) sign the Notice of Receipt, Internet Policy and
Picture Policy that will be found in the envelope that will come home
today, August 14th. These papers will become a permanent
part of your child’s folder for the year. We also ask you to put
September 6th on your calendar-if you have not
attended a Protecting God’s Children Workshop. The workshop will be
given at our parish from 9:00-Noon. or 1:00-4:00 p.m.
If you have not taken it, we suggest you do if you wish to help in a
supervisory way in school.
May the God of all journeys walk with us as we enter this
new year of 2008-2009.
Love and
Peace,
Sr. Martha Rohde, O.P.
Principal
ADMISSION POLICY
St. Michael’s Academy is in compliance with all
Federal and State Non-discrimination and Equal Opportunity Laws and
Regulations regarding admissions and employment.
All children applying to
Pre-Kindergarten must be: 4 by September 1
All children applying to
Kindergarten must be: 5 by September 1
All children applying to
Grade 1 must be: 6 by September 1
All new students must
present at the time of initial enrollment a baptismal or birth
certificate, a record of immunizations, and a transfer card where
applicable. Testing in Reading, Math and Writing will be held for all
incoming students in Grades 1 – 8. Grade placement may be changed
depending on test results.
New students will be given
a nine-week probation period in which to prove him/herself both
academically and socially. If during this trial period there are any
problems, a student may be asked to withdraw his/her attendance. The
period of probation can be extended.
Catholic schools in the
Diocese of St. Augustine admit students of any race, color, national or
ethnic origin to all the rights, privileges, programs and activities
generally accorded or made available to students at the schools. The
schools in the Diocese of St. Augustine do not discriminate on the basis
of color, national or ethnic origin in the administration of admission
or education policies, athletic or other school-administered programs.
Non-Catholic students whose
parents accept the philosophy of St. Michael’s Academy will be accepted
on a space available basis.
ADMINISTRATIVE POLICIES
1.
ATTENDANCE
The responsibility for school attendance rests
with the parents and students. The school will notify parents of
excessive absences in order that parents may comply with Florida State
Law, Chapter 232.09 which in part, reads: “Parents Responsible for
Attendance of Children – Each parent of a child within the compulsory
attendance age shall be responsible for such a child’s school attendance
as required by law”.
2.
ATTENDANCE
RECORDS
All
records of enrollment and attendance shall be kept by the homeroom
teacher. A record of all absences shall be sent to the office by 8:00
a.m. daily. School starts at 7:45 A.M. Parents are asked to call
the school before 9:00 a.m. to explain the reason for absence.
*You may call anytime during the night/early morning to leave a message
on Ext. 10. A (dated) written excuse must be given to the homeroom
teacher upon the return of the child to school.
ASSIGNMENTS: If requested before noon, homework will be
available on a table near the office at the end of each day for pick
up. Make-up work schedule in general is: one day out, one day to
get work in; two days out- two days, etc. A student will be required to
take a test covering material presented before an absence.
A.
After 10
cumulative days of absenteeism, a written warning will be sent home.
B.
After 18
cumulative days of absenteeism, a parent conference will be held to
inform parents of appropriate corrective measures.
C.
If
absenteeism continues, the decision to request student withdrawal is the
responsibility of the pastor, vice principal and principal.
3.
EXCUSED/UNEXCUSED ABSENCES
Each
absence shall be determined as either excused or unexcused. The
following criteria shall be used:
A.
“Unexcused” absence shall be defined as: excessive travel, baby-sitting
for younger brothers and sisters, staying home because another sibling
is ill, and “unnecessary” family activities during the school year.
B.
“Excused” absence shall be defined as:
1.
Illness of
the student substantiated by parent, guardian or physician.
2.
Illness in
immediate family with necessity of absence substantiated.
3.
Death in
family substantiated by parent or guardian.
C.
Special
exemption: Principal shall have the authority to excuse absences for
other reasons.
4.
TARDINESS
A.
Each student is expected to report to
his/her homeroom each morning. Beginning at
7:30 a.m., children may be dropped off at school. No parent is to
accompany a tardy student to his/her classroom. A tardy slip will be
issued in the office if a child arrives later than 7:45 a.m.
B.
Excuses for
tardiness will be issued upon satisfactory explanation.
Excessive unexcused tardiness (5 or more times) will
result in a meeting with the child’s teacher - BOTH the parent and
student will be present.
C.
Excessive
unexcused tardiness shall be defined as:
i.
Oversleeping
ii.
Running late
iii.
Alarm clock did not go off
D.
After 5
(five) tardies the student must attend a Saturday Detention with Sister
Martha and/or an After School Detention
5. EARLY
DISMISSAL
E. Requests for early dismissal or absence must be
made in writing and signed by the Principal. The
parent/guardian must go to the office to pick up the child and sign the
child out. The office receptionist will buzz for the child to
come to the office.
F.
Doctor and
dental appointments should be made outside school hours when this is
possible.
6.
PHYSICAL EDUCATION EXCUSE
If a child
needs to be excused from gym classes he/she must have a note from a
parent/guardian. A prolonged absence from classes is only allowed with a
doctor’s diagnosis and request.
7.
BEHAVIOR – Grades Pre-K through 8th
The
foundation of Christian discipline is self-discipline. Respect is the
key word in our school’s concept of discipline. Being Christian in a
Catholic school means we respect the rights of others and seek to have
our own rights respected. Therefore, each student:
-
Will speak
in a respectful manner to teachers, aides, playground supervisors,
classmates and all with whom contact is made.
-
Will show
proper reverence during daily prayers and in Church. It is also
expected that students will show proper respect for the flag at all
times.
-
Will follow
all rules as determined by administration, faculty and staff.
-
Will
endeavor at all times to use the ordinary social amenities such as
“Thank you”, “Please”, “Excuse Me”, etc.
-
Will carefully participate in fire drills, walking quietly and quickly.
-
Will obey
playground rules in order that students will be as free as possible from
injury.
-
Will not
gather with others in bathrooms and other areas where the rights of
others may be infringed.
-
Will respect
books, property and equipment belonging to the school or other
individuals, and leave the desks and lockers of others undisturbed.
-
Will dress
in uniform, unless otherwise stated, there are no individual choices.
-
Will
complete homework as assigned (Grades 1-8).
-
Will observe
the regulation of not chewing gum or eating candy in school or on the
premises.
-
Will bring
books to school in a book bag.
Those students who fail in
any of the above regulations will receive an infraction slip. The
infraction slip always carries with it consequences in accordance with
the inappropriate behavior.
JUNIOR HIGH BEHAVIOR – GRADES 7-8
DETENTIONS: Middle
School detention will be served each Friday from 2:45 – 3:45 pm for
students who receive two signatures in any one of the following four
areas: BEHAVIOR UNIFORM
HOMEWORK NOT PREPARED
Students will be required to work on missing homework
assignments, in silence; or on another task assigned by the proctoring
teacher. If a student receives more than two detentions
within a month, he/she will serve a detention at Saturday School.
SATURDAY SCHOOL:
This detention will be held on the first Saturday of the month. There
is a $20.00 assessment per child per Saturday detention. Saturday
School detention must be served on the day assigned. Failure to attend
detention on the Saturday assigned or inappropriate behavior during this
time, will result in an in-school suspension, at a cost of $70.00 for
the substitute teacher.
POLICY ON BULLYING
a)
First Violation: Teacher or adult in charge warns the student(s)
about the consequences if the behavior is repeated.
b)
Second Violation: Student is given an infraction sheet and the
parents are contacted.
c)
Third Violation: Student is given another infraction sheet,
supervised suspension and required to begin counseling.
d)
Fourth Violation: Student is given an out of school suspension
and/or an alternate placement w/ continued counseling.
Minor Offense Conduct Referral
Form
If a student commits an
infraction of the school rules, a Minor Infraction Form will be sent
home. A parent signature is required with the return of the form the
following day after issuance. Parents will be called if forms are not
returned on time. If a student receives three of these forms
from the same teacher, a conference will be held with the student,
parents, and teacher. If a student has an additional three forms, a
staff conference with parents will be held.
8. SUSPENSION/EXPULSION
Suspension shall be used as
an alternative for serious or repeated misbehavior by a student. The
Principal, in consultation with the Pastor and Vice Principal, may
suspend a student. Suspension is defined as a period of time in which
the student may not attend class, and they are usually an in-school
suspension.
Major Offense Conduct Referral Form
Infractions of the
following rules will be conveyed to the parent in writing via the Major
Infraction Form. A parent signature is required with
the return of the form the following day. A major offense
results in IMMEDIATE DETENTION. A teacher/parent/student/principal
conference will be required and may result in suspension or possible
expulsion.
-
Deliberate
disrespect, defiance or direct disobedience to the principal, faculty,
staff or delegates in authority.
-
Causing
serious harm or injury to others through fighting, bullying, verbal
abuse.
-
Creating
situations which may cause potential harm or injury to others.
-
Verbal
assaults, including the use of profanity.
-
Sexual
harassment in any form will not be tolerated.
-
Vandalism to
or theft of school property or property of others.
-
Cheating on
assignments or tests.
-
Flagrant or
habitual disregard of the dress code.
-
Disruption
of the learning environment.
-
The use or
possession of cigarettes, matches or lighters, alcohol or any controlled
substance, or any harmful object.
-
The
possession of inappropriate CD’s or tapes containing vulgar language or
messages.
-
Truancy or
leaving the school grounds during class time or lunch period without the
permission of the parents and principal.
-
Immoral
Conduct.
-
Theft or
destruction of school, neighboring or personal property.
-
Stealing,
cheating or gambling
-
Using
plagiarism in assignments.
Dishonesty on Tests
If a student is found
cheating on a test, he or she will receive a zero grade for that test
and will not be permitted to make up the test.
Expulsion
follows the same guidelines of notification of parents as the policy for
suspension. In addition, the principal must report to the Director of
Schools detailing the circumstances which led to the action. Expulsion
is defined as a permanent dismissal of a student from the school. This
action will be imposed only after serious deliberation of Pastor, the
Principal and Faculty.
A copy of the student’s
misconduct record and the warnings of the consequences given to the
student and his parents must be retained in the school files.
IN CASE OF EXTREMELY
SERIOUS SITUATIONS, SUCH AS DRUGS, ALCOHOL AND VANDALISM, EXPULSION
MAY BE THE FIRST ACTION TAKEN BY THE PRINCIPAL IN CONSULTATION WITH THE
PASTOR.
ACADEMIC POLICIES
1. RELIGION PROGRAM
The
Academic Subject: All grade levels are taught according to the
curriculum guides provided by the Diocese of St. Augustine. Parents are
expected to encourage good study habits, as in all other subject areas.
All students enrolled in St. Michael’s Academy are required to take
Religion classes. Students participate in weekly Liturgies and special
prayer services. Reconciliation services are celebrated during Advent
and Lent.
Sacramental Preparation
(Catholic Students)
Again, the full cooperation
of the parent is vital, not only to attend meetings and parent/student
sessions, but also to supervise study, to encourage and to lead by
example. Only when parents cooperate fully with the teachers and the
priests of the parish will the child be both prepared and motivated to
receive the sacraments. All students in the parish are prepared
together for the Sacramental programs.
Christian Human Sexuality
A formal program for
students in Grades 4-8 is taught. Parents are given the choice to have
their child participate. This program is mandated by the Diocese of St.
Augustine.
2. GRADING PERIODS
A.
The academic
year is divided into two semesters, each semester into two quarters.
Report cards will be distributed after each quarter. Specific
distribution dates will be announced in the school calendar for the
year.
B.
In
evaluating students, we stress the importance of each child working to
the best of his/her ability. The effort put forth by the student is
more important than the grade he/she receives.
Interim
reports, if necessary, will be sent to the parents of students in Grades
1-8 at mid-quarter. These are signed and returned to the teacher.
Teachers will send home tests and other papers periodically.
C.
If a student
is doing unsatisfactory work or has unsatisfactory effort or conduct at
other times throughout the marking period, an individual call may be
made by the teacher to the parent, or a special deficiency report will
be mailed to the parents.
3. THE EVALUATION SYSTEM
We depend on symbols, check lists and individualized
teacher comments in our Kindergarten class. A letter grade system is
used beginning with Grade 1. We all know that a grade, whether letter
or numerical, is a symbolic “shorthand” equivalent of the best
professional judgment a teacher can make. We employ the following scale
of equivalency in Grades 1-8:
EVALUATION KEY - The grading system for
report cards are as follows:
Grades 1-3
Grades 4 – 8
O –
Outstanding
A : 100-90
S –
Successful Progress
B: 89-80
N – Needs
more time to accomplish skills C:
79-70
U –
Unsatisfactory Progress D:
69-60
F: 59-0
Evaluation of Co-Curriculars:
Art, Computer, Music, Spanish and P.E.
Students in Gr. K-8 earn a grade of:
“O” – Outstanding
“S” – Satisfactory
“N” – Needs Improvement
The
student is then evaluated by the following standards:
- Shows
a positive attitude toward learning
- Is
courteous and mannerly toward others
- Shows
sincere effort
-
Finishes all
work and assignments on time
-
Has
appropriate behavior in class
There
will be a $5.00 replacement fee for any lost report card.
4. PARENT/TEACHER
CONFERENCES
Parent/Teacher Conferences
shall be scheduled twice a year. Parents are, of course, welcome to
discuss their child’s progress with teachers at any time. However, we
urge you to call the school office for an appointment in order that the
best use may be made of this opportunity. Do not call teachers at home.
Clinic diagnostic testing
by a psychologist or by a school counselor may be mandated. Parent’s
permission is required before these tests are given. Parent cooperation
with the teacher or principal will enable us to give help before poor
social, emotional or academic habits have become too deeply ingrained
and the child he/she is unsuccessful in school.
5. RETENTION POLICY
In order to meet the needs
of a student, retention is sometimes used as a tool by the
administration, faculty and parent. The procedure for retention is
structured in such a manner that it allows for the maximum benefit to be
provided for the academic career of the student.
Grades
Guidelines Used For Retention
2-8 ITBS
(scoring below grade level)
1-8
Teacher judgment (absences, report card grade point average, social
skills, parent conferences, reading, math level below grade currently
enrolled)
Grades
Guidelines Used For Retention
1-8
Two (2)
or more failures in any major subject must repeat the grade. Any
teacher may recommend summer school if he/she feels that the child needs
reinforcement in a particular subject.
Mandatory tutoring during
the summer may also be required if a student fails one subject.
6. SUMMER SCHOOL POLICY
a) Any student
failing one major subject must receive 30 hours of tutoring in that
subject area.
b) Any student
failing two subjects must receive 50 hours of tutoring in those subject
areas.
c) The summer
school tutor must be a certified teacher approved by the school’s
administration and provide documentation of
completed work.
7. HOMEWORK
Routine written and
reading assignments for homework are considered an essential part of the
education at St. Michael’s Academy. The schedule below gives a
general guideline for homework assignments:
Average Assignment Time
Per Major Subject
Grade
Total Time
K-
3 At
discretion of teacher
40 minutes
4 -
6 60
minutes
7 –
8 90
minutes
If you are concerned that
your child has too much or too little homework, a visit with the teacher
is appropriate. Please remember that homework assignments are made to
reinforce and expand upon work done in class. Parental assistance with
homework assignments is always of concern, and the rule of good judgment
must apply.
On the other hand, take an
interest in what your child is doing, ask questions about school
assignments, make sure (for younger students especially) that homework
assignments are recognized, time allowed for their completion, and that
the student leaves the next day with the finished product safely in
hand. All of us from time-to-time are going to be asked to “help” with
a homework assignment. Often, this help can be most useful; e.g.,
reviewing vocabulary or spelling words, checking to make sure all
questions have been answered.
ALL ASSIGNMENTS ARE TO BE
NEAT, LEGIBLE, SPELLED CORRECTLY AND SUBMITTED WHEN DUE. NO ASSIGNMENTS
SHOULD BE HANDED IN ON SPIRAL NOTEBOOK PAPER.
HOMEWORK GUIDELINES:
PRIMARY GRADES 1 –3
1. Homework is
required to be turned in on date due. In case of absence, all class
work must be made up after returning to school. It is the student’s
and/or parent’s responsibility to acquire the make up work. Work not
completed within the period set up by the teacher will be given a zero
grade, unless there are extenuating circumstances.
2. Parents are
informed of frequent failure to hand in assignments.
GRADES 4 – 6
1. No late
assignments. There will be an automatic zero for homework not completed
on the day it is assigned, however they are
required
to complete assignments
2.
Parent’s are notified if homework is left at home or not completed.
3. In case of absence, all class work must be made up
after returning to school. If a student is absent one day, then the
student has one day to make up the work, etc. It is the student’s
and/or parent’s responsibility to acquire the make up work. Work not
completed within this period will be given a zero grade, unless there
are extenuating circumstances.
G.
Students who take vacations are
responsible for making up all work within the guidelines provided by the
teacher. Parents need to send a letter to the
Principal and the teacher at least one week in advance of a trip so that
plans can be made for makeup work.
H.
If requested before noon,
homework will be available for pick up on a table near the office at
dismissal (2:45 pm).
JUNIOR HIGH – GRADES 7 – 8
1. No late
assignments. There will be an automatic zero for homework not completed
on the day it is assigned; however homework
is still
required to be completed.
2. Homework
will not be completed during lunch.
3.
Parent’s are
notified if homework is left at home or not completed.
4.
In case of
absence, all class work must be made up after returning to school. If
a student is absent one day, then they have one day to make up the
work, etc. It is the student’s and/or parent’s responsibility to acquire
the make up work. Work not completed within this period will be given a
zero grade, unless there are extenuating circumstances.
5.
Students who take vacations are
responsible for making up all work within the guidelines provided by the
teacher. Parents need to send a letter to the
Principal and the teacher at least one week in advance of a trip so that
plans can be made for makeup work.
6. If requested
before noon, homework will be available for pick up on a table
near the office at dismissal (2:45 pm).
7. DIOCESAN TESTING
PROGRAM
The annual testing
program, sponsored by the Diocese of St. Augustine, includes the
following areas of the elementary level:
A.
Ability Test
– Cognitive Abilities Test
B.
Annual
Standardized Achievement Tests (Grades 2-8) – Iowa Tests of Basic Skills
a.
Tests are
administered in the fall for grades 3-8. Testing for Grade 2 is given
in the spring.
DRESS CODE
The Dress Code shall be enacted as determined proper
by the Principal, Vice Principal, and faculty of the school.
1. All students will be required to wear school
uniforms from the first day of school until the last week of school,
unless otherwise stated.
A. Girls: Make-up
should not be worn. Post earrings only are permissible (girls
with multiple piercing may wear only one pair of
post earrings). No necklaces may be worn, with the exception of
religious medals, and no bracelets of any kind may be worn (including
rubber bracelets). Nail polish may be worn. Hair should be neatly
groomed or tied back. A hair tie will provided for unkempt hair.
The hemline on skorts/skirts/jumpers
will be knee length. Girls in Grades 4-8 are
allowed to carry a pocketbook (purse) to school. Please keep the size
of the purse small. Blouses should be tucked into shorts/skorts/slacks/skirts
at all times. A brown or black belt must be worn with pants/shorts
with belt loops. White or maroon socks.
B. Boys: Hair
is to be neatly trimmed (no razor cuts, creative designs or mullets
are allowed); the bangs should not touch the eyebrows; hair should be
cut above the ears and the back should not touch the collar of the
shirt. Shirts should be tucked into the pants/shorts at all times.
Brown or black belts must be worn with pants/shorts that have belt loops.
Earrings are not allowed. White socks.
C. White/burgundy sweaters
(cardigan or pullover – PLAIN -NO LOGOS OTHER THAN ST. MICHAEL ACADEMY)
are considered to be part of the uniform and are worn as needed during
the school day in cool weather by both boys and girls. Jackets and
coats may be worn to school, but are not worn during the school day.
Sweat pants and sweat shirts of uniform color may be worn on cold days.
Sweat shirts may be worn over the uniform during the day.
Grades K - 8:
Sweat pants may be worn over shorts, however, they will be removed in
the classroom. Usually long pants are worn on cooler days. Athletic
warm ups may be worn on any cold day, as well as long khaki pants.
D.
Students are
to be dressed in the school uniform at all times on the school grounds
unless they have been excused for other activities, which require
non-dress uniforms.
E. Grades Pre-K &
Kindergarten: Each student is to send in a pair of non-uniform Khaki
shorts, regular t-shirt, underwear & socks. Please place these articles
of clothing in a Ziplock bag labeled with the students name and grade.
These clothes will be stored in their cubbies, in case of an accident.
F. Please label all articles
of clothing: school uniforms, sweat pants, jackets, etc. with your
child’s name.
G. Uniform shoes required:
EVERYDAY SHOES AND SOCKS
Simple white socks – no logos, crew anklet or
knee-highs. Predominately white athletic shoes - no add on beads, high
tops, bells, lights, whistles, etc. (These can be tie or Velcro closure
– no slip-ons). This will be strictly adhered to…again we know the
rules for shoes and it is not fair for some to adhere to our dress code
and others to choose to do what they like.
DRESS SHOES
Boys: Simple black shoes
(not sneakers) can be tie or Velcro closure
Girls: Black “Mary Jane”
or simple black dress shoes (not sneakers) – no platform heels,
no “backless” (eg. clogs, mules) black dress shoes
Socks: Simple white socks OR maroon socks – no logo
2. Parents are responsible to see that their children
are properly dressed when they leave for school in the morning. If
there is a violation of the school uniform, the student will be given
one warning. If there is a second offense, parents will be called and
the student will be sent home to put on the correct uniform.
3. Dress clothes may be worn for special
occasions or “Dress Up Day”. Girls are asked to wear dresses, dress
slacks or a skirt. Blouses must have collars and sleeves. No
tee-shirts or tank tops. Mini-skirts or short shorts are not
acceptable. Boys are asked to wear a collared dress shirt, dress
shorts or pants (no jeans), uniform socks and dress shoes. When shorts
or pants require a belt, a belt must be worn. Special days will be
assigned for jean days; days with other dress up themes will be
announced.
4. See “Physical Education Uniforms” for the dress
code for PE classes.
PLEASE NOTE: Not
wearing the uniform will result in out-of-uniform referral and call.
After three uniform referrals, a student will be issued a minor conduct
referral.
GENERAL
INFORMATION
·
School
begins at 7:45 a.m. School is dismissed at 2:45 p.m.
·
The school
office hours are 7:30 a.m. until 3:30 p.m. when school is in session and
is closed when school is not in session.
·
Faculty
members do not arrive on the school grounds until approximately 7:25
a.m. each day and leave at 3:30 p.m. unless there is a specific activity
scheduled for students at which the faculty will be supervising.
·
Students may
be dropped off at school after 7:30 a.m. Students will arrive
according to placement in the carpool line and will be expected to enter
the building quietly where they will be supervised.
·
Therefore, please understand that we
cannot provide supervision or assume responsibility for students
arriving before 7:30 a.m. or remaining after 2:45 p.m.
·
*Students
who are not picked up at dismissal will be sent to the After School
Program and will be charged the hourly rate. The parents are
responsible for signing students out and paying for their after-care.
·
The Before
School Program will be provided for those who need to arrive before 7:30
a.m. The program begins at 7:00 a.m.
Students may be dropped off at school after 7:30
a.m. Since teachers need the time prior to 7:45 a.m. for class
preparation, meeting with the teachers in the mornings will be
restricted unless an appointment has been set up.
Please follow procedures for drop off and dismissal (on
separate sheet).
2. TELEPHONE: The school phones are for school
business only. No child may use the phone without the permission of the
staff. No child will be called to the phone. ONLY EMERGENCY MESSAGES
WILL BE DELIVERED DURING SCHOOL HOURS.
3. INCLEMENT WEATHER, EMERGENCY EVACUATION: In the
event of extreme weather conditions, turn to the local station for
information concerning the intensity of the oncoming storm and school
closing announcements. If a hurricane warning has been issued,
please do not come to school. The school will be evacuated and
the students will be properly secured. They will not leave until we
have been properly informed that the storm has passed. In the event of
school evacuation, we will need to keep the phone lines open. Do not
call the school. We will follow the directions of the public school
in regard to closing and opening of school at these times. In the event
of a school closing, your children will be dismissed if you personally
come for them. In order to take a friend’s child, you must present the
teacher with a note authorizing you to do so.
4. BOOKS AND SUPPLIES: A book fee is included in the
registration fee. However, an additional charge must be made for lost
or damaged books. This applies as well to lost or damaged library
books.
5. FIELD TRIPS: Field trips are educational and will
be arranged by the faculty throughout the year. They are regarded as an
extension of the curriculum and are considered a regular classroom
experience. Written permission to participate in the field trip will
always be requested from parents before a child will be allowed to go
with the group. A nominal charge may be assessed for each field trip.
No parents should take students any place other than the designated
place (e.g., for ice cream). Drivers’ licenses and insurance cards for
volunteer drivers must be on file. Parents who drive on field trips are
asked to refrain from speaking on their cell phone while driving, except
in an emergency. Parents may not be a volunteer driver when accompanied
by younger siblings in the family, however, with teacher permission, you
may drive separately and meet your child’s class at the destination.
This is for the security of the school children being chaperoned.
6. FIRE/HURRICANE/TORNADO DRILLS: The school has
regular fire drills throughout the school year. Hurricane/tornado
drills will be held twice a year. The school has a crisis management
plan in place.
7. LOST AND FOUND: Lost and found items are kept in
the school office. Items unclaimed after two (2) weeks will be
donated to the Barnabas Center.
8. ROOM PARENTS: Every class has two or more “Room
Parents”, volunteers who serve as coordinators for that particular grade
level, and assist in a variety of school activities. They may help
organize a class party or field trip, assist in providing refreshments
or transportation, or help in contacting other families of students in
that grade when necessary information must be circulated quickly.
9. SACRAMENTS/MASS: The students of the Parish who
are in second grade will be prepared in a parish setting for the
Sacraments of the Eucharist and Reconciliation. The student body
celebrates the Liturgy regularly, on Holy Days of Obligation, and on
other important occasions of the church year. An opportunity to
celebrate the Sacrament of Reconciliation is given to the students in
Grades 3-8 at regular intervals. Class Masses are held throughout the
year on Friday at 8:30 a.m.
10. FRONT OFFICE PROCEDURES: Any items forgotten at
home by a student (lunch, books, homework, etc.) should be left with the
receptionist in the office. PLEASE HAVE THESE ITEMS MARKED WITH
THE STUDENT’S NAME. Parents are asked not to approach
the classrooms during school hours unless they are expected by the
teacher. While in the
office, all parents and students are asked to remain in front of the
counter.
11. TRANSPORTATION: The school cannot be responsible
for students remaining on the school grounds after school hours unless
they are staying for an authorized activity.
A. Walkers: Children
walking to and from school are expected to act as representatives from
St. Michael’s Academy. No child is to walk home without an adult escort
unless the parent has put this permission in writing and has sent the
note to the Principal.
B. School Pickup: No
one is to leave the school pickup area without an adult escort. Parents
are asked to follow the procedures set by the school.
12. TUITION/FEES: Parents are notified of tuition
rates and additional fees. Parents must sign a financial contract
regarding a payment schedule. No report cards will be issued if tuition
fees are not up to date.
13. SCHOOL INSURANCE: Every student enrolled at St.
Michael’s Academy is to be covered by school insurance. The Diocese
will send us information since it is mandated by the Diocese that
every child be covered through this policy regardless of family
coverage. This insurance covers those in sports programs. N.B.: Our
school insurance is secondary after parent’s insurance.
BEFORE/AFTER SCHOOL EXTENDED CARE PROGRAM
This program is available for those students who
attend St. Michael’s Academy ONLY. The hours are:
Before School: 7:00 a.m. – 7:30 a.m.
After School: 12:00 noon – 6:00 p.m.
Only students who are registered for the program may
attend. Weekly payments will be expected on the last day of the week.
*Pay by check only, no cash will be accepted.
Please see the following rates:
If more
than one child in a family attends after-care, any child attending Pre-K
will always be considered the first child, with the other students
charged as second child, third child, etc.
PRE-K –
noon – 6:00 pm fee is $8.00
per hour or a flat rate of $15.00 per day
K - 8 2:45 – 6:00 pm
First child fee is $8.00 per hour or a flat rate of
$15.00 per day
Second
child fee is $8.00 per hour or a flat rate of $10.00 per day
Third
or more fee is $8.00 per hour or a flat rate of $5.00 per day
Any
child picked up after 6:00 p.m. pays an additional $5.00 for every 15
minutes after 6:00 p.m.
**All Pre-K students must have a
vinyl nap mat labeled with their name**
-Fees include a drink and a snack.
-Fees will be collected on a weekly basis.
Any student more than two weeks in arrears on their Before/Aftercare
payments will not be able to attend the program
until their account is paid in full.
PAYMENT - CHECKS ONLY.
Discipline and respect are expected of the students.
Failure to follow the instructions of the supervisor or inability to
follow the group schedules will mean withdrawal from the program. Since
this is an extended part of our school day, the philosophy of St.
Michael’s Academy will be strictly adhered to.
This is a service we render to the working parents of
our students. We need your support and cooperation to continue what has
become a worthwhile and valuable program.
Extended school care will be available for parents
when school is in session. When school is dismissed early, extended
school care services will be available to working parents who have their
children enrolled in the Program, except the day before Thanksgiving and
the Wednesday before Easter. We may need volunteers to help us on these
days.
NOTE: Tardiness in
picking up your child, unless there has been an unusual circumstance
will result in a late fee of $5.00 for each 15 minutes of tardiness.
You may always call the After School Program to let us know if there is
an emergency or call the Parish Hall at 261-1998 to leave a message.
BIRTHDAY
BOOK
The Birthday Book program has become part of our
school tradition. A selection of pre-coded library books are available
for purchase through the school librarian. It is also a wonderful way
for parents, grandparents, both near and far, to do something memorable
for the birthday child. A bookplate indicating the student’s name will
be placed on the inside cover of each book.
REGISTRATION
Re-registration will take place in January.
The registration fee is non-refundable. Registration of all
new students will take place in February with testing in March.
COMMUNICATION
Our means of getting important announcements and
school news to you are limited. The easiest
way to stay on top of school information is by checking our website:
www.stmichaels-academy.org. The “WHITE ENVELOPE” will be
sent home every Thursday, with the oldest child from each family.
PLEASE read the information carefully, sign the envelope and
return it to school on Friday.
Emergency information during the week will be given to
students to take home. If the envelope is not returned to
school, no paperwork will be sent home to that family, as the parents
must come to the school office with the lost White Envelope or
$2.00 (charge to replace the lost envelope). Only then will
they receive the school information.
Much time, effort and expense goes into this project so we know you will
give us your full cooperation.
E-mail addresses will be kept confidential and will
be used to send newsletters, important updates and calendars, hot lunch
menus, etc.
CHANGE OF
ADDRESS
A change of address or telephone number (including
cellular phones) should be reported to the school office immediately.
Up-to-date records are important in handling emergency situations.
STUDENTS’
HEALTH
Under the direction of the Nassau County Health
Department, we have a program to safeguard the health of our students.
The program includes weighing and measuring students, vision and hearing
screenings for all students. The schedule for this meets the needs of
certain grades each year. If a teacher notices a specific problem in a
student, he/she notifies the office and parents are then notified. The
Public Health Nurse assigned to our school comes periodically throughout
the year.
Parents are urged to make all health problems known to
the school office and teacher during the first week of school.
STUDENT IMMUNIZATIONS/CHRONIC ILLNESSES
Any students from out-of-state must present a Nassau
County immunization form and a physical examination form prior to
admission to school. A medical examination or proof of such by a
physician is required by the school of all Kindergarten and First
Graders.
Parents should notify teachers of any chronic or
contagious illness a child may have. Updates on required immunizations
will be sent to you as they are received from the Nassau County school
nurse. Records must be on file in August.
CLINIC
The school clinic is for the sole purpose of
emergencies. The clinic is supervised by the school receptionist,
school secretary, and principal.
1. ACCIDENTS: Students are treated for minor cuts
and bruises in the school clinic. Serious accidents are reported to the
office and a parent/guardian is notified.
2. SUDDENT ILLNESS: Sudden illness can be very
upsetting to a young child. If a student becomes ill, a parent will be
notified. Because of this, an emergency information form with
up-to-date emergency telephone numbers is a must. It is essential
that family emergency forms be updated with each new school year.
If any student is ill, injured or excused for any
reason during the school hours, he/she must be met in the school
office. Do not send your child to
school with a fever. A child must take antibiotics a full 24 hrs.
before they are able to return to school.
We strongly urge that parents do not send students back to school too
soon after an illness.
MEDICATION
By law, principals and teachers are prohibited from
dispensing any medication (including aspirin) except under the
direction of a physician. In such cases, all medications should
be given to the principal, vice principal, school secretary, or school
receptionist. A release signed by the parent must also accompany
the medication. Medical Release forms may be obtained from the school
office.
IMPORTANT: ALL
MEDICATION PRESCRIBED BY A DOCTOR THAT IS A DRUG AND IS TAKEN BY CERTAIN
DOSAGES MUST BE BROUGHT TO THE SCHOOL OFFICE IN THE PRESCRIBED CONTAINER
WITH THE NAME OF THE STUDENT, THE NAME OF THE PHYSICIAN, THE NAME OF THE
DRUG AND AMOUNT TO BE TAKEN ON IT. IT MAY NOT BE PLACED IN AN ENVELOPE
OR ANY CONTAINER OTHER THAN THE AUTHORIZED ONE THAT THE MEDICATION CAME
IN. (THIS IS A STATE LAW AND WE WILL NOT VIOLATE IT.)
The Principal or an authorized person will administer
medication prescribed by a physician that must be taken during the day
if a parent signs a Medication Release form.
Children must never carry medication of any kind
on their person or in their lunchbox.
*If a child must take prescription drugs during the
day, the drug should be brought to the school office in the morning with
a clearly written note of directives and a measuring device (for liquid
medicine) for administering the medication. The parents must complete
and sign a Permission to Medicate Form.
VOLUNTEER
AIDES
Our volunteer teachers’ aide program is a very
important part of St. Michael Academy. Our teachers depend on their
volunteers coming faithfully each week, and the students also look
forward to your coming. Please remember to dress appropriately for a
school setting. If for some reason you are unable to come (i.e.,
sickness or travel), please call the school so the teacher can be
informed of your absence that day. While
working in the classroom, you may observe or hear information about a
student(s) that is confidential and should never be discussed outside
the school with anyone.
Some of the jobs you may perform:
1. Working with individuals or small groups of
students in reading, math, english, art, etc., as needed.
2. Filing or stapling papers.
3. Tracing and cutting out letters, numbers, patterns
or pictures for art projects or bulletin boards.
4. Putting up or taking down materials on bulletin
boards.
5. Helping with other chores that the teacher can’t
always get to do.
6. Helping with supervision in the lunchroom or
playground during lunchtime.
Again, you are an extremely important part of our
school and very much appreciated by the teachers. The rewards that you
will receive by helping even one child are immeasurable.
LIBRARY/COMPUTER LAB
Each class is scheduled to use the computer lab twice
a week. Small groups may work in the library when supervision is
available; however, an entire class must be accompanied by a teacher. A
quiet atmosphere is to be maintained in the library.
PHYSICAL
EDUCATION
Our program of Physical Education contributes to all
phases of individual growth and development through movement experiences
and physical activities.
Some objectives to be realized are: The development
of locomotor skills, non-locomotor skills, physical game skills, total
fitness, safety skills and attitudes, desirable social standards,
ethical concepts and wholesome recreation for leisure time. Good
sportsmanship is always emphasized.
SCHOOL
PARTIES
School parties are left to the discretion of the
teacher. The room parents help organize and clean up after the
parties. All parents are encouraged to help the room parents.
BIRTHDAY
PARTIES/INVITATIONS
Birthday celebrations for the students in individual
homerooms are determined by the teacher. Individual birthday parties
are discouraged. Invitations will not be handed out in school unless
there is one for every student in the class. We encourage you to bring
cupcakes/cookie for the birthday parties due to ease of service.
INTERNET
USE
All students will agree to comply with the Diocesan
Computer and Network Guidelines for acceptable use of the internet.
CUSTODY
CASES
Saint Michael's Academy abides by the provisions of
the Buckley Amendment with respect to the rights of non-custodial
parents. In the absence of a court order to the contrary, the school
will provide the non-custodial parent with access to all academic
records and school information regarding the child. If there is a court
order specifying that no information be given to the non-custodial
parent, an official copy of such order must be provided to the school.
Since the school is not always aware of family situations, we suggest
that the non-custodial parent request IN WRITING that the school office
forward all ongoing and academic information.
VANDALISM
Parents will be held responsible for the willful or
accidental breaking or destruction of school property by their
children. This school is an investment of many parishioners, and it is
our duty to protect their investment.
SCHOOL
VOLUNTEERS – REQUIREMENTS
When assisting in school, for security reasons, please
enter school at the main entrance and sign in at the office before going
to any classroom. Likewise, volunteers not regularly assigned to assist
the teacher (lunch duty, library, hot lunch program, etc.) should report
to the office before reporting to the teacher they are working with for
the day. Volunteers should make arrangements with the teacher ahead of
time.
-A new sign-in procedure for volunteers will be
instituted this year.
FINGERPRINTING: **All
school volunteers who are new to the school must have a fingerprint card
on file. **No
one can volunteer at school or chaperone field trips if their
fingerprints are not on file.
Fees for fingerprinting:
Have lived in Florida for 5
or more years: $27.00
Have lived in Florida less
than 5 years: $37.00
PROTECTING All GOD’S CHILDREN:
Anyone who has any
supervisory contact with the students at the Academy must attend the
workshop: Protecting All God’s Children. We will offer class for our
parents/volunteers on Saturday, September 6 in the Parish Hall. The
morning session will run from 9:00 a.m. – noon and the afternoon session
from 1:00 – 4:00 pm. You must register for this class before the day
of attendance. Log onto
www.virtus.org. You’ll need to create a user name and password.
Organization is Diocese of Saint Augustine and follow to Saint Michael
Academy. You must provide the school with your certificate of
completion to keep on file.
HANDLING
OF ANY COMPLAINT
The following procedure should be followed regarding
complaints:
1. The person with the complaint should first request
and meet with the teacher involved.
2. If no satisfactory agreement comes from this
conference, the person should then meet with the Principal of the
school.
3. If you have a particular curriculum problem that
needs to be addressed, please contact the school Principal or Vice
Principal for an appointment.
Note: These procedures have proved effective.
Gossip is to no avail.
OPEN
HOUSES
We will
schedule an open house during Catholic Schools Week for parents/visitors
to observe in the classrooms. These dates will be announced during the
school year. No other observation dates will be authorized.
SERVICE
HOURS
Each family of St. Michael Academy with a child(ren)
in our school is required to give a minimum of 20 hours of
service to the school and PTA. Every family is expected to participate
in the annual golf tournament through the sale and/or purchase of raffle
tickets. You may also help by volunteering the day of the tournament.
Our school program has been successful because so many of our parents
are very loyal and dedicated to St. Michael Academy and serve in many
capacities. *You will receive the
Involvement and Sharing Volunteer Program form in your
Back-To-School packet. This lists some of the various ways you may
volunteer during the school year.
An accurate record will be kept of service hours.
Hours can be made up in the following ways:
1. Active membership in the PTA (1 hour credit per
meeting)
2. Cafeteria/hot lunch helpers – a real need every
week
3. Drivers for the students for various activities,
including P.E. programs
4. Computer aide/art aide – as arranged with the
teachers
5. Playground supervisors – a real need at lunchtime,
as we have 2 playgrounds to watch.
6. Room Parents
7. School-support event worker – Golf Tournament, Pot
Lucks/Spaghetti Dinners, Fundraisers, Scholastic Book Fair
8. Volunteer aides in classrooms – as arranged with
the teachers
9. Opportunities for service on Saturdays
*At the end of the school
year, in May, families will be assessed $20.00 per hour for each
volunteer hour not served.
PARENT
TEACHER ASSOCIATION
An active PTA is vital to the life of any school. The
parent organization should be concerned with providing the
administration and faculty of the school with support, encouragement and
gratitude for assuming the task of formalized education.
The PTA exists for the purposes of:
1. To provide an avenue of communication between
school and parents.
2. To promote public relations awareness.
3. To help promote quality Catholic education.
4. To encourage high standards of family life.
5. To participate in the political
action/responsibility of the school community.
6. To support and implement fund raising activities
of the school.
The PTA is also concerned with providing parents with
mutual support and encouragement in their God-given parenting role.
The Association should be viewed as an organization
dedicated to promoting home and school experience that complements,
reinforces and supports one another so that every child is given the
best possible witness and preparation for life’s experiences.
Meetings will be held regularly throughout the school
year and we ask your support in attending meetings and in helping with
PTA sponsored activities.
During the course of the year the PTA will be actively
involved in the activities and meetings listed above.
The Parent Teacher Association will begin in
September. All guidelines for setting up a Parent Teacher Association
will be taken from the National Catholic Education Association manual
for Parent Teacher Associations.
PARENT
TEACHER ASSOCIATION 2008-2009 PTA CALENDAR
Parent
Teacher Association meetings will be held on the following dates:
September
9 Parish Hall - 7:00 PM
October
Parent Conferences
November
4 Parish Hall - 7:00 PM
December No meeting – Christmas Program
January No meeting
January
25-31 Catholic Schools Week
February
10 Parish Hall - 7:00 PM
March Parent Conferences
April
7 Parish Hall - 7:00 PM
2008 – 2009
PTA (PARENT TEACHER ASSOCIATION) OFFICERS
President Lori Branigan
Vice
President Sherri Braeger
Secretary
Linda Gooch
Treasurer
Kim Sheppard
School
Liaison Lorie Bukovskey
2008-2009
SCHOOL
BOARD
Ex Officio:
Father Brian Eburn
Sister Martha Rohde, O.P.
Mr. Tom Hable
Board Members: Lori
Branigan
John Coogan
Julie
Dobinski
Maureen
Duvarney
Amy Nassar
Bobbie Stanton
Ronnie Wasik
Don Winslow
TUTION
POLICY STATEMENT
If tuition payments are 30 days in arrears,
your child may be unable to continue attending classes at St. Michael’s
Academy unless the Principal has been advised and an alternate payment
plan has been approved.
If Before/After School payments are over 2 weeks
delinquent, your child may be unable to remain in the program unless the
Principal has been notified.
In any given month, if you are away for more than two
weekends, please let us know in the school office or if an emergency
brings you away from the local parishes for a month. (This applies to
our Catholic parents.)
REGISTRATION/TUITION FEES
REGISTRATION FEE: $350.00 for the first child, and
$300.00 for each additional child.
Registration fees are Non-Refundable.
2008-2009 TUITION FEE:
$2950.00 –
Pre-Kindergarten
$3850.00 –
Registered and active member of a local Catholic Church *(Must present
Envelope Number)
$4850.00 –
Non-Catholic
CURRICULUM FEE: $350.00 FOR ONE OR $650.00 PER FAMILY
FUNDRAISING FEE: $250.00 (BREAKDOWN: SCHOOL =
$175.00; PTA = $75.00)
No end-of-the-year report cards
will be issued if there are any outstanding fees (tuition, Before/After
School Care, etc.) or missing library books.
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